Task Flow to create a Project task
4. Problem statement
Project management in complex organizations is hindered by fragmented tools, manual tracking, and limited visibility into progress. This leads to inefficiencies, delays, and poor collaboration, highlighting the need for a unified platform that simplifies workflows and improves real-time visibility.
2. Current government project management structure
Research revealed that the Government of India uses multiple monitoring systems and administrative processes to track projects across ministries rather than a single unified tool.
Central Monitoring System
Department Monitoring Portals
Administrative Workflow Steps
Digital Governance Platform
4
6
4
4
Key Elements Identified
Understand how teams plan, manage, and track projects in structured organizations.
Identify common project workflows and task management practices.
Study how teams collaborate and monitor project progress.
Discover user needs, workflow gaps, and opportunities to improve project visibility and coordination through Workly.
1. Research Objective
Key Outputs:
1. Business & Product Vision
Goal: Streamline Government of India internal workflows via a centralized work management system.
Product Stage: MVP with task management, project tracking, approvals, collaboration, and AI features.
Success Metrics: MVP with task management, project tracking, approvals, collaboration, and AI features.
1. Business & Product Vision
Goal: Streamline Government of India internal workflows via a centralized work management system.
Product Stage: MVP with task management, project tracking, approvals, collaboration, and AI features.
Success Metrics: MVP with task management, project tracking, approvals, collaboration, and AI features.
1. Business & Product Vision
Goal: Streamline Government of India internal workflows via a centralized work management system.
Product Stage: MVP with task management, project tracking, approvals, collaboration, and AI features.
Success Metrics: MVP with task management, project tracking, approvals, collaboration, and AI features.
Brief, Alignment & Requirement
Discovery
STEP - 1
Product &
Domain Research
STEP - 2
Competitive
Analysis
STEP - 3
UX & UI Design
STEP - 4
Internal
Usability Testing
& Refinement
STEP - 5
Final Design Delivery
STEP - 6
The Process We Follow
(Mobile App)
Workly
"The AI-powered project management platform that assigns,
assists, and accelerates teamwork with intelligent super agent for
every department."
Role:
Ui/Ux Designer
(with strong UX ownership)
Year:
2025-2026
Industry:
SaaS
Design Team:
Ui/Ux designer x2
Ui designer x1
Tools:
Figma, Miro, After Effects
Workly Overview
Workly is an AI-powered project management tool that goes beyond task tracking
to actively optimize organizational workflows. By deploying customized AI agents
for every department, it automates repetitive tasks, provides real-time
insights, and intelligently assigns responsibilities.
By merging automation with human collaboration, Workly transforms project
management into a proactive, adaptive, and highly efficient experience.
Vikas Sen Portfolio
STEP - 2
Product & Domain Research
Key insights from User interviews (Government Officials)
Research revealed that the Government of India uses multiple monitoring systems and administrative processes to track
STEP - 3
Competitive Analysis
Clickup
ClickUp focuses on being an all-in-one productivity platform with high customization and feature depth.
Asana
Asana focuses on simplicity, usability, and structured workflows for teams.
Product Positioning (Mobile-first perspective)
Aspect
Clickup
Asana
Core Philosophy
All in one productivity hub
Simple, structured work management
Target Users
Power users, complex teams
General teams, startups, beginners
UX Direction
Feature-rich, dense
Clean, focused, minimal
Core Feature Comparison (Mobile Experience)
Features
Clickup
Asana
Customization
Highly customizable
Limited but sufficient
Task Creation
Advanced (custom fields, priorities)
Simple & fast
Task Views
Multiple but limited on mobile
Optimized basic views
Time Tracking
Built-in
Limited / integrations
Collaboration
Real-time + chat-like features
Comments + mentions
Automation
Advanced
Simple and easy to use rules
Strengths & Weaknesses
Strengths
Clickup
Asana
Highly customizable workflows and views
Clean and intuitive UI
Supports complex project structures
Strong project visibility
Offers all-in-one features
Easy-to-use automation
Weaknesses
Steep learning curve
Limited customization compared to ClickUp
Can feel overwhelming and cluttered
May require additional tools for full workflow
STEP - 4
UX & UI Design
Social Media Creative
The design process began with a detailed project brief from the Project Manager and CTO.
This phase focused on understanding the business vision, technical constraints, timelines, and success metrics.
After receiving the brief, we conducted multiple deep-dive discussions.
We asked detailed “why, what, and how” questions to uncover real problems, edge cases, and expectations from different departments.
STEP - 1
Brief, Alignment & Requirement Discovery
Workly Web App
Vikas Sen Portfolio
